Truck VeraDispatch paperwork management
Dispatch paperwork management, with every document on its load
A POD lost in someone’s phone or a rate confirmation buried in email holds up the invoice. Truck Vera keeps the rate confirmation, BOL and POD on each load, shows what’s missing, and keeps carrier and driver documents with their expiry dates, so the paperwork is ready when it’s time to bill.
- RC, BOL and POD on every load
- Uploaded from the road
- Expiry alerts
The rate confirmation, BOL and POD on every load
Open a load and Paperwork shows the RC, BOL and POD as on file or missing. Tap a missing one to upload it. Several photos or PDFs go at once, so a BOL can be a photo per page, and every document shows as a preview you can rename, open or download.
- Missing paperwork flagged on every load
- Loaded and delivered alerts the moment the BOL or POD is uploaded
- Comments, check calls and notes kept on the same load
Drivers upload the BOL and POD from the road
In the Truck Vera app the driver opens the load and, under Paperwork, taps BOL or POD. They photograph each page (Take another for the next), pick photos from the gallery, or choose a PDF, then upload them all at once.
The BOL marks the load picked up and the POD marks it delivered, and dispatch is told, with no texts or emails to chase.
Carrier packets in each trucking company’s folder
Keep each trucking company’s authority, insurance, W-9, agreements and NOA or voided check in its folder, next to its MC and DOT numbers, contacts and dispatch fee. An owner with a read-only login sees their own documents too.
Driver files, with expiry alerts
A driver’s folder holds their CDL, medical card and photos. Expiry dates turn amber 30 days before and red once expired, with alerts on the dashboard and in Safety, so nothing runs out unnoticed. Inspection reports, violations, tickets, claims and accidents go on the driver too, each with its PDFs and photos.
Rate confirmations read for you
On the Bean AI plan, attach the rate confirmation to a new load and Bean reads it: the rate, stops, dates, broker and more fill in the load for your dispatcher to check and save. The RC stays on the load with the rest of its paperwork.
Paperwork that turns into invoices
Once the POD is in, the load is ready to bill. Make the load invoice to the broker in one click and download the PDF to send with the paperwork.
Everyone who handles paperwork
Dispatchers
See at a glance which loads still need their RC, BOL or POD.
Drivers
Photograph the BOL and POD from the app, page by page.
Compliance and safety
Carrier and driver documents with their expiry dates.
Trucking-company owners
Their own loads, documents and invoices, read-only.
How it works
Request access
Tell us about your company with the form below, or message us on WhatsApp.
We set you up
We create your company and your admin login, with sample data to explore if you like.
Add your team
Your admin adds dispatchers, drivers and others. Everyone starts with a one-time password.
Two simple plans, monthly or yearly
Truck Vera
$229 / month
or $199 a month paid yearly
- Every feature: board, loads, paperwork, trucking companies, driver folders
- Invoices, monthly statements, finance and payroll
- Your team, trucking companies, drivers, trucks and loads in one account
- Logins for drivers, trucking-company owners and staff, with live driver locations
- Your own public company blog
- Setup help from the Truck Vera team
Truck Vera + Bean AI
$329 / month
or $299 a month paid yearly
- Everything in the standard plan
- Bean, our AI, reads each rate confirmation: the rate, stops, dates, broker and more fill in the new load
- Your dispatchers check the details and save, instead of typing them
- Ask Bean anything about your loads, drivers, lanes, brokers and invoices
Either plan is one price for your whole company: no per-user or per-truck fees.
Questions
What is dispatch paperwork management?
It’s how a dispatch or trucking company collects, files and finds the documents each load needs (the rate confirmation, bill of lading and proof of delivery) along with carrier packets and driver files. Truck Vera keeps them on the load and in each carrier’s and driver’s folder, instead of in email and phone galleries.
Which documents can we keep?
Rate confirmations, BOLs, PODs and other load documents; a carrier’s authority, insurance, W-9, agreements and NOA or voided check; a driver’s CDL, medical card and photos; and inspection reports, violations, tickets, claims and accidents. Photos and PDFs both work.
Can a BOL have several pages?
Yes. The driver photographs each page in turn and uploads them all at once, or picks a PDF.
Who can see the documents?
Every company’s data is kept separate. Staff see only what their role allows, and documents open through expiring links.
How much does it cost?
One price for your whole company, with no per-user or per-truck fees: $229 a month, or $329 a month with Bean AI reading your rate confirmations. Paid yearly, it's $199 or $299 a month.
More of what Truck Vera does
Truck dispatch software
Loads, drivers, trucking companies and dispatch fees on one board.
Trucking software
In-house dispatch, drivers and trucks, invoices, driver pay and books for trucking companies.
Trucking invoicing software
Load invoices to brokers, dispatch fee invoices, statements and driver pay.
AI rate confirmation reader
Bean reads the rate con and fills in the load for your dispatcher to check.
The Truck Vera blog
News and advice on US trucking from the Truck Vera team and the dispatchers who use it.
Run your whole dispatch company from one board
Tell us about your company and we will set you up, usually the same day. No installs and no long contracts: your whole team works in the browser or on their phone.
Thank you, we’ve got it.
The Truck Vera team will be in touch soon to set up your company.